8 free tools to communicate with your virtual team

8 Free Tools to communicate with your virtual team

Modern business pretty much requires having virtual teams, be that long distance partners, assistants or contractors. Many real estate investors seek out opportunities to do business while they are living their lives to the fullest, traveling the world or simply working on projects away from home. And it doesn’t matter how smart the people are on your team, we will still have to explain certain things, share our thoughts and feedback and be able to train them if needed.

In this article I’ll share with you 8 free and easy to use tools you can utilize in communicating with your virtual team.


Do you need to discuss something with your team member that requires going over a document together? If you cannot meet in person, these are the tools to use:

  1. Simply connect with your contact
  2. On the top menu find “Call”
  3. In the drop down menu select “Share Screens…“

Os simply click the “+” at the bottom

8 free tools to communicate with your virtual team


This will give you an opportunity to show your computer screen while being on a live call. From then you can do anything you want on your computer and your team member will be able to see exactly what you see on your screen.


Works very similar to Skype

  1. Login to your account at https://hangouts.google.com
  2. Start a Video Call
  3. Invite your contact to the call
  4. Begin screenshare by clicking on the green computer button on the left hand side

8 free tools to communicate with your virtual team

Choose option that works best for you!



My favorite and super easy to use.

  1. Login to drive.google.com
  2. Click on big red button on the left that’s called “NEW”
  3. Create a new folder and name it the way it makes sense. Start organizing your files from the beginning! Don’t let them pile up before you realize you have to clean up your Drive and it will take an hour or so to do.
  4. In that folder create your Google Doc or Google Sheet. They are identical to your Word documents and Excel spreadsheets.
  5. Share with your team member by clicking “Share” in the right top corner and selecting the option that works best for you. Do you want them to be able to just view the document or be able to make comments, or perhaps you want them to be able to contribute? Then select “Can Edit”

***Be careful with your sharing options. You might not want them to be visible to everyone on the web, pay attention to the options you are choosing!

8 free tools to communicate with your virtual team

Here is also a very helpful VIDEO that goes into 6 features that make Google Drive awesome.


Is best for sharing your larger files. You may get a free account by signing up HERE. At Outsource Hub we love to share audio books with our team members and peers. This tool is an excellent helper in this case.

It is also great for backing up all your computer files.

Free account does have a limited space but you can increase it by inviting people to use Dropbox from your affiliate link. Or if you have $5 to invest into a larger space, here is a cool gig on Fiverr that will allow you to upgrade your Dropbox storage up to 50GB!

This VIDEO goes into Everything you need to know about Dropbox.



Free screencasting tool that you can use to record up to 5 minute long videos explaining how to do a task to your virtual assistant or partner. The downsides of this free tool is that you cannot download these videos and have to keep them stored in your online techsmith account. However it works just fine if you are not going to upload your videos to YouTube and do not need to add them to your Website

Jing also allows you to take screen shots just like the ones you see in this article minus editing (arrows and comments)

To get an account go HERE.


It also allows you to take screenshots and record videos, which you can download, or upload directly to Google Drive, YouTube or Dropbox.
The tool allows you to add callouts, stamps, blurs and more…

Is not free, you do have to pay for it, but it’s a one-time payment and there is a free trial. I love it and been using it for over 2 years now. Get Snagit Click Here



Is a collaboration tool that organizes your projects into boards. In one glance, Trello tells you what’s being worked on, who’s working on what, and where something is in a process. Any project your team has can be managed in this great free tool that allows you to communicate with specific team members by tagging them, add files, images, checklists and more. Get it now and begin organizing your projects!

8 free tools to communicate with your virtual team


Is also a project management tool that I love using. It has both free and paid versions so it’s up to you which one to choose. It’s super easy to use because it’s very intuitive: create a project, assign To Dos to team members and mark tasks complete. Boom!

Basecamp Classic is absolutely free, but it only allows you to manage one project. However it’s perfect for one organization with a few team members. You can still give them tasks and watch the progress.

Basecamp 3 has a free trial and is excellent for those business owners with multiple clients. Create your projects, invite clients and team members and communicate within the projects. Easy peezy.I used to think I'd never find my true love... and then I met TECHNOLOGY | Olga Fomenko @outsource_HUB

Sign up for Basecamp HERE.

What tools do you use for communicating with your team virtually? I’d be happy to hear about other exciting tools that make your life easier and impossible things possible. Please leave your comments below and feel free to share this article with your peers who you think would benefit from these tips. 

Need help with your Virtual Team? See if Outsource Hub could be a right solutions for you!

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4 Free Tools for Content Sharing Automation

4 Free Tools for Content Sharing Automation

If you are a true leader you probably read and learn a lot. If you are like me, you have your Hour of Power sessions when you read and research.  Many times you come across great content that you’d like to share with your audience. The challenge is that if you share all your interesting articles at once the chances are that your audience won’t see it, because in this digital age our social news feeds get updated every second and unless your followers come specifically to your page to see what kind of cool stuff you got for them today, it is probably going to get lost in their newsfeed. So your goal to make sure you share your content on the best days of the week and on the best times of the day. Can you possibly accomplish that? Probably not unless you are a social media manager who stays online for hours and manages accounts live.

The following 4 tools help me share OPC (other people’s content) throughout the day and week while I’m busy with other work. This is not just a list of automation tools but instead these 4 tools make a complete content sharing automation machine if used together. So pay attention and don’t miss any steps!


  1. Start with signing up for Feedly and add content by choosing the blogs, publications or topics you like to read about.

4 Free tools for content sharing automation | Outsource Hub - Feedly

Some great Blogs for real estate investors to follow are:

Of course there are more great blogs, so if you have some suggestions please feel free to share them in the comments section below.

  1. Now get Google Chrome extension for Feedly so you can easily use it with your browser.
  2. If you have a smartphone, you can also get an app for Feedly. It will allow you to read articles from your favorite sources straight from your phone or iPad.


Now let’s talk about Pocket. That’s the app that will allow you to store articles that sparked your interest but you do not have time to read them right that moment. Just like Feedly, I have Pocket app on my iPhone and an extension for my Google Chrome browser.

4 Free tools for content sharing automation | Outsource Hub - Pocket extension

What else is cool about the Pocket that you don’t even have to always read the articles you have saved! You can listen to them! Yep, you read that right! Driving and got some time to catch up on the saved to Pocket articles? Go to your phone app, plug your headset, pick the article and listen to it. Voila!

4 Free tools for content sharing automation | Outsource Hub - Pocket

Pocket also allows you to easily add the articles you read to you Buffer queue. And there are a couple ways to do that, but we’ll cover it the next section when we talk about the Buffer App. which brings us to part 3.


Get setup with Buffer app same way as the previous two tools: sign up for a free account, Get Chrome extension and download the phone app.

Free account allows you to connect up to 4 social media accounts. So let’s say you choose Facebook Business Page, Twitter, LinkedIn Profile and LinkedIn Business Page. You can always upgrade for an Awesome plan for just $10/month (or $102/ year) when you are ready to connect more accounts!

Once your accounts are connected, set up the schedules for each account. This can be changed later on as you will be monitoring your interactions, which Buffer will help you with. Try their Optimal Timing Tool, which will suggest you the best time for your posts. You can always learn more about how to use this tool from their Blog and email Newsletter, which I suggest stay tuned for.


Now let’s add one more ingredient in this content sharing automation mix. Go to IFTTT.com and get an account. This tool is too awesome to cover everything it can do it this one post, so I suggest you go watch this Video Tutorial (24 min) at your leisure, but for now, I want you to go ahead and connect your Buffer, Pocket, Twitter accounts to it.

Now let’s create some recipes. There are virtually thousands of amazing recipes you can set up using IFTTT that will help you to automate your business or personal life. I suggest to do a little research into existing recipes and see if you find any cool ones that might be helpful. In the meantime there are 3 you can start with right away that will allow you add a little automation in your content sharing strategy:

  1. Add your favourite Pocket articles to the Buffer queue to be shared in the scheduled time. What this recipe will allow you to do is automatically add articled you market as “favourite” in your Pocket to Buffer.
  2. If you are a twitter user, you might scroll through your newsfeed a few times a week or maybe each day, there could be some interesting articles you’d like to read later. How to store them to come back to them later? This recipe will allow you to save your liked (favourited) tweets in your Pocket
  3. Just like with Twitter, there are times when you see an interesting article on Facebook but do not have an opportunity to read it right the way. This recipe allows you to save to Pocket if you share the desired posts to “Only Me”.

4 Free tools for content sharing automation | Outsource Hub - Facebook & Pocket

This completes my content sharing strategy. All these tools are super easy to use but I still suggest to read their blogs and learn the tips these brands have to offer about the usage of their products. Please share your thoughts in the comments section below. Did you find this strategy useful? Did yo face any challenges? Do you have anything you would like to share from your personal experience? Looking forward to seeing your comments below!4 free tools for content sharing automation - bit.ly/automationtools

Outsource Hub is currently running a limited offer on using our own Marketing Assistants that we have already trained and have been working with for years, it’s limited because our VAs only have that much of a free time left in their day and we can only offer this service to people who are truly ready, and not just think that they need to market online.



REI Software comparison

In this article we decided to compare 3 different platforms that we used personally for the real estate business marketing automation: Freedomsoft, REI Blackbook and AllClients, because these questions come up a lot around real estate investors’ forums:

  • What REI software to use for marketing automation?
  • How much should I spend on a software?
  • Is it worth paying for the software I got in my package (if they went to some classes and bought a pre-packaged deal)?

These are all very valuable questions and every person who is using one or another software will have his/her own opinion. Some will say it sucks only because they couldn’t figure it out and others will say the same because they used it and it really was not so good for multiple reasons, while others will be totally happy about the product they use.

It’s really hard to get an unbiased opinion because we are all different, our needs are different and especially our level of comprehension is so different too. So we did our best to help you with this hard decision and created this comparison table, that will help you decide for yourself, what will best work for your business at the current stage.

Please remember that features may change with time and please feel free to share your own experience with any of these products in the comments below.

All Clients
Licensing Fee N N $997
Monthly cost $97


Can vary depending on features

Multi user free extra $15/MO N
Deals Tracker N Y Y
Landing Pages unlimited unlimited unlimited
Autoresponders N Y Y
Email Blast/Broadcasts Y Y

Integrates w/Google

Calendar and TO DO list N Y Y
Property Marketing & Syndication Engine N N Y
Single Property Sites Unique website URLs for each property you want to market Y N Y
Websites 3 (limited customization options) N/A 3 (wider range of customization options)
Bird Dog Engine N N Y
Deal & Profit Analyzer Y N Y
Offer Calculator Y Y Y
Money Portal Connect with Private & Hard Money Lenders directly on your deals N N Y
Resources: Document library N N Y
Network Community Y (limited – only for posting/viewing other members’ deals) N Y (full range of networking possibilities)
Live support Email Support Email Support Free One-on-one calls
Cash Buyer List Find list of recent cash buyers Y N N
Phone Management System Dedicated Phone Number/Line with 24/7 Recorded Messages and Tracking N $20/MO + PAY PER USE No Monthly fee! PAY PER USE only

There are virtually hundreds and maybe even thousands of other platforms you will hear about, AWeber, MailChimp, Constant Contact, Zoho CRM, Podio the list goes on… Any of them can be used for your real estate business if you are not looking for industry specific features and just want a CRM with ability to send autoresponders for example. Great website to check out for reviews of each of them is Software Advice. They had 336 platforms under CRM platforms last time I checked. Zoho and Podio are actually a lot more complex and you can build your own features, but if you are not an automation ninja, stick with the things that are already done for you. With these guys you will need some developer skills and a very clear picture of what you want to make out of them.

I really hope this article will help to clear out the air for you. If you have questions or comments, please put them below and our team will do our best to address them!