Modern business pretty much requires having virtual teams, be that long distance partners, assistants or contractors. Many real estate investors seek out opportunities to do business while they are living their lives to the fullest, traveling the world or simply working on projects away from home. And it doesn’t matter how smart the people are on your team, we will still have to explain certain things, share our thoughts and feedback and be able to train them if needed.
In this article I’ll share with you 8 free and easy to use tools you can utilize in communicating with your virtual team.
Do you need to discuss something with your team member that requires going over a document together? If you cannot meet in person, these are the tools to use:
- Simply connect with your contact
- On the top menu find “Call”
- In the drop down menu select “Share Screens…“
Os simply click the “+” at the bottom
This will give you an opportunity to show your computer screen while being on a live call. From then you can do anything you want on your computer and your team member will be able to see exactly what you see on your screen.
Works very similar to Skype
- Login to your account at https://hangouts.google.com
- Start a Video Call
- Invite your contact to the call
- Begin screenshare by clicking on the green computer button on the left hand side
Choose option that works best for you!
DOCUMENTS (FILES) SHARING
My favorite and super easy to use.
- Login to drive.google.com
- Click on big red button on the left that’s called “NEW”
- Create a new folder and name it the way it makes sense. Start organizing your files from the beginning! Don’t let them pile up before you realize you have to clean up your Drive and it will take an hour or so to do.
- In that folder create your Google Doc or Google Sheet. They are identical to your Word documents and Excel spreadsheets.
- Share with your team member by clicking “Share” in the right top corner and selecting the option that works best for you. Do you want them to be able to just view the document or be able to make comments, or perhaps you want them to be able to contribute? Then select “Can Edit”
***Be careful with your sharing options. You might not want them to be visible to everyone on the web, pay attention to the options you are choosing!
Here is also a very helpful VIDEO that goes into 6 features that make Google Drive awesome.
Is best for sharing your larger files. You may get a free account by signing up HERE. At Outsource Hub we love to share audio books with our team members and peers. This tool is an excellent helper in this case.
It is also great for backing up all your computer files.
Free account does have a limited space but you can increase it by inviting people to use Dropbox from your affiliate link. Or if you have $5 to invest into a larger space, here is a cool gig on Fiverr that will allow you to upgrade your Dropbox storage up to 50GB!
This VIDEO goes into Everything you need to know about Dropbox.
Free screencasting tool that you can use to record up to 5 minute long videos explaining how to do a task to your virtual assistant or partner. The downsides of this free tool is that you cannot download these videos and have to keep them stored in your online techsmith account. However it works just fine if you are not going to upload your videos to YouTube and do not need to add them to your Website
Jing also allows you to take screen shots just like the ones you see in this article minus editing (arrows and comments)
It also allows you to take screenshots and record videos, which you can download, or upload directly to Google Drive, YouTube or Dropbox.
The tool allows you to add callouts, stamps, blurs and more…
Is not free, you do have to pay for it, but it’s a one-time payment and there is a free trial. I love it and been using it for over 2 years now. Get Snagit Click Here
Is a collaboration tool that organizes your projects into boards. In one glance, Trello tells you what’s being worked on, who’s working on what, and where something is in a process. Any project your team has can be managed in this great free tool that allows you to communicate with specific team members by tagging them, add files, images, checklists and more. Get it now and begin organizing your projects!
Is also a project management tool that I love using. It has both free and paid versions so it’s up to you which one to choose. It’s super easy to use because it’s very intuitive: create a project, assign To Dos to team members and mark tasks complete. Boom!
Basecamp Classic is absolutely free, but it only allows you to manage one project. However it’s perfect for one organization with a few team members. You can still give them tasks and watch the progress.
Basecamp 3 has a free trial and is excellent for those business owners with multiple clients. Create your projects, invite clients and team members and communicate within the projects. Easy peezy.
What tools do you use for communicating with your team virtually? I’d be happy to hear about other exciting tools that make your life easier and impossible things possible. Please leave your comments below and feel free to share this article with your peers who you think would benefit from these tips.
Need help with your Virtual Team? See if Outsource Hub could be a right solutions for you!